Money
Invoice Message/Payable Note
Payable to/Address - Payment instructions that appear at the top of tournament invoices.
Message appearing on invoices - Freeform message that can appear on invoices.
Message appearing on judge fine notifications - Message put on invoices that accompanies assigning a judge fine.
Entry Fees
Include waitlisted entries on invoices - Option to include waitlisted entries in charged totals to schools.
Include waitlisted entries towards judge obligations - Option to include waitlisted entries in the calculation of a school's judge obligations.
Currency Symbol for invoices - Option to select the currency symbol that appears on invoices.
Charge alternate fees to schools from - Option to charge a different set of fees depending on state or region.
School & Student Fees
Fee for each individual student - Charge issued for each individual student entered.
Fee for each individual person (incl judges, asks for coaches) - Charge issued for each individual person at a tournament (non-student).
Per School Fees - Allows you to create fees that are applied to each school. Dates can be adjusted to apply to not all schools (for example schools that enter very close to the start of a tournament).
Universal fee - Applies a one time fee to all currently entered schools. Does not apply to schools that enter after the fee is applied.
Judge Hire Fees
This screen assigns the value of hired judging per event and whether it is calculated by per judge, entry or round. It also allows allocating a certain number of hired judging available to an event. This will allow schools to claim the judging on a first come first serve basis. Assigning a value of 0 rounds means a tournament administrator must manually approve requests for hired judging.
Nuisance Fines
When set, nuisance fines are levied automatically when a school or judge does something annoying, such as late registrations, late entry drops, or missing an assigned round. You can choose a dollar amount for each of these:
You also have the option of whether to automatically email a school's coach when a fine is applied. This can be useful when, for example, a judge misses a round and a coach can track them down and yell at them so they don't miss future rounds as well.
You can change the deadline after which some of the nuisance fines apply in Settings - Tournament - Dates & Deadlines.
Concessions
A "concession" is any item that you want to sell at the tournament, such as parking passes or bus tickets. These will then be available for purchase when a school registers on the website, and they will be charged on their school invoice (or separately).
To add a new concession, just add a name, price, and description. If desired, you can also add a cap, which will limit the total number that can be sold (for example if you only have a limited number of parking passes). You can also set an order deadline for items that need to be purchased by a particular date.
Hotel Blocks
A hotel block can be used, if for some reason, your tournament allows schools to pay you for the hotel rather than the hotel directly. You can multiply fees by a certain amount or add an entry surcharge related to the hotel bloack.
Website
Standard Pages
Main Page - This text will be the first thing anyone sees when they click on your tournament website. A welcome letter, a tournament invitation, and other critical details are appropriate for this page.
Field Reports - This text will appear next to a side menu which contains links to the field reports of the events at your tournament which you have chosen to publish. Field reports will publish the names, schools, and states of the students entered in a given event. It will not publish the names of students on waitlists, or students who have been dropped. Field reports will not show up anymore after a tournament has concluded.
Judge Lists - This text will appear next to the listings of judges on the public website of your tournament. That listing will also contain lists of judges by state & school and links to their paradigms, if any.
Postings - This text will appear next to a side menu which contains all the postings & schematics you have chosen to make public, when users first click on the Postings tab of the tournament. You can use it to make tournament announcements important to the initial stages of the tournament (like W-9 forms, maps, Congress legislation, etc), or messages prior to when elimination rounds are announced.
Web Pages
To add a new page, click the "Add New Web Page" link on the sidebar. Then, fill out a (short) Title, choose whether the page is published/visible, and fill out some text. There is no way to delete a custom page after adding it - if you don't want it to be visible, just set "Published" to No.
Postings
Field Reports
Field Reports are lists of who has entered your tournament in a given event. Click the "Field Reports" link, and then you can toggle whether events have published fields by using the Publish/Unpublish button for that event.
Upload Files/Postings
You can also post any arbitrary file/posting that you want to make available to participants, such as event-specific instructions, a restaurant guide, etc. Click the "Upload Files/Postings" link on the sidebar, choose a file, and click Save.
Speech Doc Sharing
Instead of all your debaters having to assemble email lists every debate and thereby hand their personal contact information to everyone in the round, you can now enable Share rooms on Tabroom under Setup -> Events -> Pairing tab.
If enabled, Tabroom will automatically send out a speech doc chain email to all the participants and judges in the round as soon as a round is published.
Then, speakers can just respond to that email, attach their speech docs, and it will automatically send to everybody in the room.
Alternately, every round has a unique easy to remember URL at https://share.Tournament Admin where you can upload or download the speech docs (or share with scouts, coaches, etc. without needing to be on the email chain). The share room URL will appear on the online ballot for judges or the debater's home landing page on Tabroom.
In a few weeks, there will also be a one-click button from Verbatim to send out your speech doc to everybody in your round without needing to touch your email.
The key feature of share.Tournament Admin is that it's all privacy-first. Nobody can see each other's actual email address, so a student never needs to share their email with anyone else. The emails are handled by our servers and sent to the web interface and the participants in the round without personal information being exposed. All documents will only be posted on their rooms for 24 hours; this system cannot take the place of wiki posting & disclosure.
